If you are one of those people that find yourself saying that you need more organization in your life, then this article is perfect for you. More times than not, there will be a point in your life that you will say you need to get organized and not let the lifestyle that you live to get the best of you. When you see yourself at this point then it is time that you take measures that will allow you to see the many benefits that will come from a session of getting organized.
Let’s take a moment to look at this and why it is so vital that it be part of our life. The organization will be the one thing that separates you from being on the edge of not knowing what is going on at any one moment in your life. In the fast-paced world that we live in, being organized will be a crucial part of not getting buried under all the stuff that is in our life. When we take the time to organize things, we all find ourselves in a position that allows us to be more efficient and productive for the most part.
Getting to the point of being organized is the most important part of the whole process. When an organization is present in our life, we find the other parts of our life will fall into place. When we finally reach that point that we decide that it is time to get organized we will often be a touch confused and misinformed about the whole process. Many people will see the things that they do as being organized when in reality it is far from the case. It is vital that you sit down and develop a plan as to how you plan on getting organized. The quicker that you do this, then the faster that you can put this plan into motion and see results begin to flow in slowly. Enacting this plan will be a crucial stage in getting the process rolling.
Often the procrastination that we allow ourselves to experience will generate a lot of the roadblocks that we discover in our life. Roadblocks that are of a small nature can easily be overcome, it is the larger ones that you need to look at closely and see for a fact that they are not allowing you to reach your full potential. The sooner that you begin to stop procrastinating, then the sooner that you will begin to see the things that you need to become highly organized. The organization is the one area that a person will have a great amount of difficulty with. If they are patient and willing to go through the hard process of getting organized, then they will see their efforts begin to pay off.
A little progress is all you will generally need to get the ball rolling and to see your efforts come to fruition. Planning and motivation will be the two main allies that you will have in getting organized and on the right track to being more productive. So how do you get started? Right now – read the rest of the book. Find about different ways to organize your life and start implementing some a few at a time.
Come up with a plan of attack how do you want to get organized? What is the best way for you to go about this? To make a plan you are going to need to understand what part of your life is the most disorganized and which parts do not need a lot of work. Some people need a little work in many areas of their life whereas others have a few problem areas. Part of learning to organize your life involves being able to analyze who you are and what it is that you want to change. Let’s Get Started!
Identifying Your Problem Areas
People are very different in a lot of ways, the same can be said when it comes to being organized. There are a number of reasons why this will be the case. Just like people are different in the way that they will do a certain task, the same can be said when procrastinating about getting organized. The following are a few of the reasons that a person will procrastinate in getting organized. You may find yourself in one of the three reasons listed or may discover that you fit into a whole new reason why getting organized is difficult.
They feel like they thrive in chaos
There are those that will not be happy unless they are in a world of chaos and unsettled. These people will say that when they are like this is when they are organized and that without the chaos, they will not be able to be as productive. These people can walk to a pile of papers and pull what they need up in a matter of seconds.
While others will look at this and see a massive mess that has no way of being organized. If you are the type of person that feels you work best under pressure, this might be the type of person you are. Do the question is do you really find your success in stressful and high paced situations or is this just when you work the hardest? This is something you should think about in regards to organizing your life – when you are trying to change for the better, you need to understand the things that really work or you, or if you just believe they do because you have always done them that way. This will lead us to talk about the other type of people and that is the people that hate the use of a schedule.
They hate schedules
Schedules are a very important thing to have in a person’s life. With that being said, there are those that will still refuse to keep on regardless of the benefits that come from them. They like to run by the seat of their pants and really do not have a need for a schedule. They will go from moment to moment and will otherwise feel comfortable just taking things as they come. The use of schedules can be a very good thing in keeping a person on target and not allowing them to get distracted and wander from what they need to be doing.
They like living for the moment
As mentioned before, there are those that live for the moment and let things just fall where they may. To these people, there should be a bit of congratulation that is sent their way.
For those that are well organized, this can be an exercise in frustration watching them just go from moment to moment. If one of these people took the time to stop what they were doing and allowed themselves the chance to become organized, then they would see the many benefits that come from having a series of tasks that they are able to get accomplished. These are just three oversimplified examples of why some people may have a problem getting started on organizing their life.
You may fall into one of those categories, if you do, you know what you need to work on now. If you don’t relate to those examples, you know what to avoid in the future. Once you have discovered your problem areas, then the rest of the steps will be a cakewalk for the most part. Having this knowledge will empower a person to be a lot more organized and allow them the chance to see that there is a world out there that will keep them from wandering around in a haze most of the time wondering how to become more efficient. This is not a difficult thing to do; it will just require a little patience.
Tracking Your Time
The tracking of a person’s time is an important part of finding out where their time is going. Many people don’t realize the importance of this is helping them to remain as on track as they can with their organization routine.
Talking to many people, they could not tell you where any of their time actually goes as they are not even concerned with keeping up with the time. If you were to take a month or even a week, you will get a real clear picture of where your time is going and how it is or is not being wasted. There is a lot that can be found out when a person takes the time to look at their time and where all of it is going.
The time that they thought was being used for one project will actually be used for something else and thus will make them unproductive. A log of your time can assist you a great deal in helping to see the trouble spots that need to be addressed. The following tips will help you in taking those important first steps to become organized and a lot less stressed. Write down everything that you do in the span of a week.
This will need to be a detailed account of where your time is going and what you are doing. Write the description of the event, the time you began and then the time that you ended the task. This will give you an understanding of where tasks or activities are being done at the time. Once this has been done, you will be able to make a list of the things that you need to do in order to become more organized. This will allow you a great amount of information as to how you are spending your time.
Keeping a log of these activities will not be that difficult, you will just need to get some sort of journal that you can use to post the things mentioned above and keep this for a week or more to see where things are able to be improved. Once you take an assessment of this, you will have a better idea as to the direction you need to go with your organization routine.
This routine will allow you to get back some of your precious time that often gets lost along the way. A true tracking of your time will reveal a lot of information that you might otherwise have not known. This will, however, help you down the road in getting a routine that will be of good use to you. You may be surprised to learn just where your time is really going or how long something takes. You may notice other issues during this exercise.
For instance, when tracking your time you will be more aware of what you are doing, how long it takes and even more importantly, what interruptions and distractions you face on a daily basis. Interruptions and Distractions happen to everyone, every day – however, many of these issues are our own doing. Most of us are guilty of daydreaming, checking our social media or other websites, paying more attention to things other than the task at hand and various other ways we interrupt the task we are trying to accomplish and start doing something else instead.
So when you are making a log of all your activities and how long each took, also jot down reasons it took longer (went online for 15 minutes, took a phone call, started a conversation with someone, took a 30-minute break, etc.).
This will help you understand if you are not as organized as you need to be or if you need to work on eliminating distractions and interruptions while trying to accomplish certain tasks. Knowing all of this information will allow you the chance to track your time and see firsthand what if any changes need to be made. While this is not an exact science, you will, however, need to get a basic understand of what all is involved in the process of getting organized. After you have mastered this, you will have no more issues for the most part in getting and remaining organized.
The Daily Routine
When a person hears the term daily routine, they may not know exactly what is meant and will get the wrong idea. It is for this reason that being in a routine you will get the best benefits for your investment. The following chapter will tell you what a routine is and how you can benefit from one the most. While this may sound a little complex, the best part of this is that if you are careful, you can quickly find yourself in a situation that you are a lot more productive. Getting into the routine will leave you a lot more refreshed and feeling that you actually are getting organized in your life.
Why a daily routine is important
Having a routine in your life is important in the fact that you will have a lot of things that will come up in your life, these things can be minor issues or large roadblocks that have to be moved and put somewhere for you to finish accomplishing your goals.
Look at what you have to do and then realize that some days you need to be on target and focused with a routine, if this is able to be done, then the minor issues that come along will be nothing to live with. When you have a routine, you have effectively trained your body and mind to do certain things at certain times daily. When this occurs, it feels weird or wrong not to do those things, and you actually want to do what you are used to doing every day.
The reason this is an organizational tool is that the routines you set up for yourself should help organize your life in the way that best suits you. If this has occurred, the routines help you in some way and once established they are easy to do. For instance, let’s say your life is so disorganized you often leave the house without something crucial you need. So one of the daily routines you should be setting up should have to do with your morning routine. This could be as simple as getting up, showering, brushing your teeth, getting ready to leave, making your bed and making sure you have all essential items (such as keys, wallet, money, ID and work papers) on you before leaving the house.
Once you do this over and over for a few weeks, it will become second nature. Once this is a true routine you will notice that you do not forget things as often, hopefully not at all.
How to establish one
When looking to establish a routine, you need to be firm in setting the routine. This means that you can’t give in every time something comes along. These routines are in place for a reason and if you are not dedicated, you will see yourself in a position that you are more productive and thus are getting a lot more done on a regular basis. The how the part is simple, take all the things that you do on a daily basis and then make a set time that you do each item. First, you need to decide what types of routines you need to create. Some examples include a morning routine, a dinner routine, an exercise routine, a cleaning routine, a cooking routine, etc.
Once you know what problem areas you want to work on or work on first you need to make the routine to address your concerns. For instance, let’s pretend that you feel that your organizational skills are suffering because of your less than perfect diet (good health is important!) and so you want to work on a dinner routine. Well – why else would you need to establish this type of routine? One of the reasons might be that you noticed you are prone to forgetting to make dinner until it is too late to cook and your nightly diet consists of frozen food, fast food and unhealthy snacks and you want to change this. The first routine you will need to get into in doing weekly grocery shopping, preferably on the same day every week.
Prior to shopping you need to get used to making a weekly dinner menu and writing a list based on the menu as well as anything else you may also need. It is okay not to cook every night, so you may want to include a few quick meals, even frozen meals, for the nights you just do not have time – even organized people are sometimes too busy to cook every night. Once the menu has been made and the list is ready you need to shop.
So writing a menu, making a grocery list and doing the grocery shopping should be one routine that you make and commit to. The other routine in this example would be actually cooking your meals. You will need to understand what time you get home nightly and if some nights you get home at a different time. Once you understand this, you can commit to creating a routine of when you need to begin preparing the food, when you start cooking, how long it takes and eating a healthier home-cooked meal on most nights, if not on all nights. That was a brief example of a simple routine you can put into place to organize one specific area of your life.
How to stick to a daily routine once you are committed to it
Sticking to a routine, you will often find to be difficult at first. This is normal as many people will be a little hard to motivate and get into the groove of doing something on a daily basis. The best way to make this happen is to simply begin the routine one day, Mondays are usually a good time to get started and then every day do it over and over until you have a pattern formed and you find yourself doing this without question.
This is the best way to get a routine started and going without too much trouble. They say it takes 21 days for a routine to stick and become part of your life. I suggest committing to at least one month, by the end of that time period your routine should become second nature.
However, I do not suggest you wait for the first of the month. That line of thinking is reminiscent of making New Year Resolutions – which most people do not commit. If you really want to change something in your life you do not need to wait for a specific day to implement the changes.
Start as soon as possible. Following these simple rules for establishing a routine, you will soon find yourself getting more and more done on a regular basis. While it will not be easy at first, you will quickly get the hang of it and will see for yourself the many benefits that can come from having a routine in place. The importance of having a routine will be unable to be measured in any form. Your time and organization needs will both be very thankful for all that you do in getting a routine and staying with it.
Creating Goals, Long term and Short Term
Creating goals is one of the more important parts of any person’s organization ambitions. If there are not goals in both long and short term form, then you will generally be setting yourself for failure. Even if they seem meaningless to you, there has to be a set of goals in place that will allow you the chance to see what it is that you want and need to do in the immediate future as well as what to do later down the road. We will look at the many aspects that should be looked at when talking about setting goals and making them actually happen.
Why making goals is important
The obvious answer to this question is that without goals, there is a world of trouble that you are setting yourself up for. Knowing what your long and short term goals are will give you an idea of the picture that you need to take in getting your goals met. The next few areas will show you the things that you can do to attain your goals and to make the most out of a bad situation.
How making goals can help you become organized and stay that way
When you make goals, you are setting into motion a plan that you are going to get things accomplished. This is generally not a very hard concept. To get used to many times for a person that is serious about setting goals and making sure that they happen. When you manage to accomplish this, you can’t help but feel that you have reached a milestone in your life. A goal helps you organize that portion of your life. If you make a weight loss goal you will become more determined to eat healthy and exercise. This should help you organize your life by getting you to exercise, eat better, get more sleep and have a healthier lifestyle.
How to make long term and short term goals
When deciding on your goals you need to decide what is a long term goal and what is a short term goal. Take the time to write out what you want in different areas in your life. Break each area down into long and short term goals. For example, say you have a goal of being a better painter. Now you need to break this down into long and short term goals. So you need to ask yourself what different ways you can reach the goal in question.
When you know many different answers, decide which answers you will invest time in and create some goals. Some short term goals could include studying great paintings in art galleries, online and in books, practicing painting more often and making time for your art. A long term goal could be to take painting classes locally or even to get a mentor to work with you one on one.
Once this has been accomplished, it is time to then simply implement a plan that will help you to make sure that you reach these goals. Too often a person will get distracted and allow themselves to simply give up on their goals and then lose sight of what they wanted to accomplish.
How to break each goal down into more manageable chunks
When you get to the point of making these goals, you need to be able to break them into tiny chunks that are a lot more manageable. When we are able to break things down like this, we can see that the overwhelming goals that we once had become a lot more manageable and can often lead to us feeling that we can overcome the world. In the above example we had short term goals like studying other art and painting more often.
Now your goal needs to be more specific, like going to an Art Gallery once a month and enjoying paintings once a week online, in books or in other locations. If you only paint when you feel creative you may want to set a goal to paint for at least 2 hours a night, 3 days a week. The above example had long term goals as taking a class finding a mentor. You can break that down into deciding what is best for you, a large class of people or one on one instruction. If you decide to take a class your next goal is to research all the local options and make a decision. If you want a mentor, this could prove to be more difficult.
You will need to create a portfolio of your work, understand why you want a mentor, what you would get out of this relationship, what they would get out of the relationship, figure out who you want to work with, form a plan of approach and how to convince them they want to help you. A world without goals is not a life that is going to lead anywhere. In order to make any type of progress, we need to have a road map that will allow us the chance to get there. Once we do that, we are able to see that the goal of the organization will become a lot more attainable and will not be as difficult as we once thought it would be. The main thing that we need to have is a positive attitude and the willingness to make subtle changes that will be towards a positive outcome.
Conclusion of how to become and stay organized In conclusion you have to master the art of becoming organized and see that in the end, you are the only one that can make this happen. If you are certain about yourself, then you will be able to get organized and thus have a more productive life.
The previous tips and advice are all great things to keep in mind when it comes to getting organized and not going around lost all the time. Making small steps in your life will ensure that you are gaining on the larger picture in life. Once you have got to the point of getting started on the organization in your life, it comes time to put the plan in place and ensure that you are making the most out of the opportunities that are laid out in front of you. The hard part is getting started, once you do though the progress should begin to flow at a much faster pace.
Knowing where your problem areas are will help a large amount in maintaining the progress that you are making. You have to address these areas and can’t simply ignore them in hopes that they will go away, they are your problem areas and thus you need to make sure that you are not looking over these to get to the big picture. Take the time that you need to identify these areas and you will soon see the results you had hoped for come to you. Setting goals will be crucial in allowing a person to see the end game that they are going for.
In many cases if you are able to set goals, then this will come as all the motivation that you will need in your life. Some people will still need more motivation to ensure that they are staying on track for these people you need to look at the last two areas for your assistance. Social media can at times be a monster in terms of organization. If you are able to manage this time then you will easily find yourself in a position that you are not being overrun by the many sites that you are a part of.
Taking all of this into consideration allow yourself only a set time in which you will be on the social media sites. One last point on this is that you need to limit the number of sites that you are a member of. This will help to reduce the amount of time that you have to dedicate to social media. All of these tips and tricks are designed to allow a person to see the end goal of being organized and thus send them onto the right path. The problem is that often times these people will get lost along the way and then will try to get back on track on their own. This can lead to bigger issues and thus keep them from hitting their ultimate goal. Organization is the one thing that will make your life a lot more bearable in the end.